MINUTES OF THE ANNUAL GENERAL MEETING OF

DRYBROOK PARISH COUNCIL

HELD ON TUESDAY 17^th MAY 2022

AT THE BAND ROOM, DRYBROOK ROAD at 7.00pm

PRESENT: Cllr R Bardo  (in the Chair), Cllrs M Jones,  M Garland, P Weaver, R Moore, C Blake, G Meek and J Print.   Also County Councillor T Hale, District Councillor J Fraser and a representative from CANDI. The minutes were taken by the Clerk Mrs D Smith.

1. APOLOGIES FOR ABSENCE

None

2. DECLARATIONS OF INTEREST

None.

3. ELECTION OF CHAIR & VICE CHAIR

It was proposed by Cllr Garland, seconded by Cllr Print to nominate Cllr Bardo as Chair.  This was agreed and Cllr Bardo accepted.  There were no other nominations.

It was proposed by Cllr Bardo, seconded by Cllr Blake to nominate Cllr Weaver as Vice Chair.  This was agreed and Cllr Weaver accepted.  There were no other nominations.

4. ELECTION OF OTHER REPRESENTATIVES

It was proposed and agreed to keep representatives as previously elected.

5. ACCEPTANCE OF MINUTES OF MONTHLY MEETING 19 APRIL 2022

It was proposed by Cllr Jones, seconded by Cllr Moore and agreed that the minutes were a true and accurate record and they were duly signed by the Chair.

6. MATTERS ARISING FROM THE MINUTES, NOT ON THE AGENDA

It was noted that a play area and pond had been provided at the Mannings Farm development.

Cllr Print advised that the website had now been built and logins will be provided and he will advise when the website goes live.

7. REPORTS, including CHAIR

Cllr Bardo apologised for his absences due to medical issues and thanked everyone for their support. He also advised that he will purchase a gazebo rather than a marquee and this can be used at functions such as the Jubilee celebration and Christmas light switch on. He will also be downloading data from the speed signs and will update the message on the signs.

Cllr Print reported that the Jubilee celebration planning is going well and that helpers will be needed on the day.

Cllr Garland reported on the Memorial hall meeting and advised he was unaware of them having plans for any Jubilee celebrations.

Cllr Blake reported on the recent Town and Parish Council meeting she attended and advised of the following:

1. Grants available for community safety and also COVID funding
2. High speed broadband – target is 99% coverage by 2030

• Emergency plans – workshops/risk assessments for flooding etc.

1. Review of Section 106 funding by Government
2. GCC not taking up the proposed countryside 20mph limit
3. Stricter planning criteria for 2^nd homes

-1369-

Cllr Fraser reported that she had received complaints about potholes in Quabbs Road which have now been filled and asked Cllr Hale to look into the resurfacing of the road.  She had also received a complaint about cutting of waste land on Woodside which the Forestry Commission will deal with.  Finally she reported that most residents had now received their energy rebate from the District Council.

Cllr Hale reported on the road resurfacing from Hales to Bents Lane and that Drybrook Road will be resurfaced later this year.  He has funding for the lengthsman to carry out jobs within the area.  The leak at the bottom of Morse Road has been reported, he is still dealing with ongoing sheep issues and he has provided funding for a pergoda at Woodside School.  He is still pursuing a replacement trim trail for Drybrook School.  Cllr Hale would also like to find a suitable site for a police speed van to park in the village.  Finally her is still dealing with issues at Mannings Farm and will pursue the missing post that they removed.

Cllr Moore asked when the salt bin for Hillside Road will be ordered and the Clerk will order this shortly.  He also asked about the quote for improving the area by the recycling bins – the Clerk is still waiting for this so Cllr Moore will obtain some other quotes for the next meeting.  He advised that the sculpture is being made as requested.  He also offered to put the Manse Road sign back in place and repair the Morse Road sign.  He also asked about the village sign which Cllr Hale is still sorting.  Finally he asked again about the telephone box at Harrow Hill which was acquired by the Community Heartbeat Trust and the Clerk was asked to contact them again about their plans and to offer to buy it back.  Cllr Jones will also talk to a resident that lives by the phone box to see if they have any more information.

8. PUBLIC QUESTIONS

Julie from CANDI updated councillors on their current activities and future plans.  Assistance with funding will be discussed at the next meeting.

9. PLANNING MATTERS
10. i) Allowed – None
11. ii) Disallowed – None

iii) New  No new plans.

It was noted that the application at Rock Villas, Hawthorns Road had been passed for 2 houses

10. FINANCIAL MATTERS

It was agreed to make the following payments:

308. i) Payment of accounts: D Smith (May salary) – £308.67,   Expenses  (May), £16.50,  J George ( toilet opening) – £50, N Baker (toilet cleaning) -£240) – £720,  Complete Landscape Gardeners (grass cutting ) – £820,  Complete Landscape Gardeners (street cleaning ) – £230 , website – £1030.80

It was noted that some of the reserve funds for the Jubilee celebration may be required.

1. ii) Agree standing orders – deferred to next meeting to allow councillors chance to look at the draft
2. NEW CORRESPONDENCE

None

12. ITEMS FOR INFORMATION ONLY AND AGENDA ITEMS FOR NEXT MEETING

Cllr Moore offered to clean the bus shelter at Morse Road and to look at removing the wall bin from the shelter at Nailbridge.

Cllr Blake reported that the hedging at Hillside Road had been dug out by the resident which constituted criminal damage.  This will be discussed again at the next meeting.

-1370-

13. CONFIRM DATE OF NEXT MEETING

The date of the next meeting was confirmed as 21^st June.

 Meeting closed at 8.30pm.

Signed___________________________________ Chair

Date________________________________________

-1371-