MINUTES
Drybrook Parish Platinum Jubilee Planning Meeting
20th April 2022
Present: John Print (JP) (Chair), Cathy Blake (Secretary), Stacey Wakefield (SW), Maxine Williams (MW). Chris Rawlings (CR) (Chairman Drybrook Rugby Club), Matt Reading (MR) (Events & Catering Manager Drybrook Rugby Club)
- Apologies:
Cllr Roy Bardo (RB), Cllr Michael Garland (MG), Kathy Garland (KG), Sarah Lowe(SL), Rachel Ferris (RF).
Please note: Lauren Rodway and Louise Bent (Steam Mills Primary School PTA) are no longer able to commit to this Planning Committee
- Matters Arising:
DRYBROOK RUGBY CLUB
Feedback/Input (agenda Item 5)
Flag and flag pole wanted by Rugby Club – size and costings to be researched and fed back to Planning Committee (CR)
Rugby Club has 20+ rugby balls to give away – possibly raffled at Rugby Club Stall on the day of event.
Rugby Club can offer ‘age related’ 15min Demo slots at Event – MW to liaise with CR for timings throughout the day.
R/Club to still sort out possible use of tractor for ‘Park & Ride’ from Rugby Club to School on the day.
CR will look into possible sponsorship/s
R/Club to put forward their poster – similar theme to our Posters. CB to email CR our Poster and liaise with Essential Gfx
CB to email copy of our Banner to CR and liaise with Essential Gfx so R/Club can add their own wording directly to Essential Gfx. R/Club
Banner to be included within final invoice for all Banners.
CR proposed 50% contribution from Committee (Parish Council) to R/Club cost of Band – possibly £500. TBC
R/Club will provide a Soft drinks, T’s & Coffees to purchase Stand for Event
- ENTERTAINMENT:
Stage: Cover for Stage has already been secured by RB.
MW to speak with RB about the stage cover and also PA system
MW to contact Ruardean Woodside School to see if their children want to sing/entertain at Event.
MW will also contact Dene Magna School
RF is also making contacts with other contacts for possible involvement ie, Harrow Hill – Football/Judo, and local circus Groups.
SW said School would be buying a Candi Floss Machine to utilize on the day
SW noted Gibsons in Coleford now has a lot of Jubilee Flags, memorabilia
- FIRST AID COVER:
SL to undertake First Aid course
R/Club – CR to let us know about any First Aiders that could help cover the day
PAN TOD BEACON EVENT:
CB to check Jackie Pierce email contact – email returned.
CB to discuss with Jackie – Barrier tape and Stakes required for Pan Tod
MG has already secured Flag for the Event
- ASSET LIST:
JP will start to put together an Assets List – detailing items of value
- STALLS LIST:
RW already a ‘Planned Itinery’ to start to layout Events during the day and timings, when all Stalls finalized this can be added to the Itinery – also liaising with MW
- TREASURER UPDATE:
No update due to SL absence – c/f for next meeting
A.O.B
Confirmed that Para Olympian Piers Gilliver will host Opening Ceremony to do short Speech
SW to ask Ceri Large (England women’s Rugby Star) to judge Competitions – may include cost
JP to add our Celebration Event to the National Jubilee Events website – will offer National advertising (alongside Ruardean Carnival)
MW to chase Lampost decorations
DONM:
Wednesday 4th May 7pm
Meet at School to have a look at whole area/site, then move to MW House at Quabbs Hse, Quabbs Road (on the Corner!)