Agenda for Meeting of Annual Drybrook Parish Council on Tuesday 21th May 2024

Agendas Uploaded on May 20, 2024






I hereby give notice that the Meeting of Annual Drybrook Parish Council will be held at The School Room,  Holy Trinity Church,  Drybrook on Tuesday 21th May 2024 at 7.00pm


Members of the Council are hereby summoned to attend for the purpose of transacting the business as set out below.


All residents of the Parish are welcome to attend, and a short period of time is set aside for members of the public to raise questions. Please note the Planning Committee meet at 6.30pm


C A Matthews



Charlotte Matthews

Clerk (Locum) 16th May 2024





1)             To elect a Chairman.


2)             To note apologies for absence.


3)             To receive any issues from members of the public (15 Minutes)

Please note the Clerk will only minute the public’s comments during this agenda item.


4)             To receive County and District Councillor reports


5)             To receive any Declaration of Interests


6)             To receive requests for Dispensations


7)             To approve the minutes of the meeting of Drybrook Parish Council held on 16h April 2024


8)             To elect a Vice- Chairman


9)             To elect any members to outside bodies


10)          To adopt the Councils code of Conduct


11)          To resolve to set up a Drybrook Parish Council Finance Committee


12)          To adopt the financial Regulations (2024 Adoption)


13)          To adopt Standing Orders


14)          To adopt the asset register. This will be a working document and will be updated throughout the year.


15)          To adopt the following documents


a)     List of bank signatories

b)    Grant policy 2024

c)     Reserve and earmarked reserve policy



16)          To note the minutes of the Parks and Recreation Committee


17)          To receive an update on planning matters, including the latest planning decisions from the Forest of    Dean District Council for Drybrook Parish


18)          To approve the advertisement and job specification for the Clerk/RFO


19)          To review the following grant applications


a)     Grant application from Sara

b)    Grant application from Ruardean Hill Recreation


20)          To receive Councillor action updates


21)             To receive Councillor reports


22)             To receive a report from the Clerk (for information only)



18)         To receive the accounts/finance reports


a)     To approve the payment schedule

b)    To approve the petty cash figures

c)     To receive the Bank Reconciliation

d)    To confirm that the monthly financial check has been carried out.

e)     To agree the AGAR 2024, Part 1

f)     To agree the AGAR 2024, Part 2

g)    To note the notice of publication dates

h)    To agree list of standing orders and direct debits






Date of next Full Council Meeting: 16th June 2024